PROCUREMENT AS A SERVICE
A procurement department,without building one from scratch.
Saarthva can operate as an extension of your team — managing sourcing, vendor coordination, quotations, ordering, delivery follow-ups and reporting through one accountable relationship.
One accountable partner — from requirement to execution.
WHAT WE TAKE ON
Six capabilities. One relationship.
Vendor Consolidation
Reduce fragmented vendor relationships and create clearer ownership.
Competitive Sourcing
Structured quote comparison and commercial negotiation.
Rate Management
Recurring categories can move toward agreed rates and buying structures.
Order Coordination
Requirement tracking from approval through dispatch, delivery and closure.
Procurement MIS
Monthly visibility by vendor, category, location and order status.
Vendor Performance
Track service quality, timelines, issues and corrective actions.
THE BUYING JOURNEY
From requirement to reconciliation.
01
Requirement
Client shares item, specification, quantity, location and timeline.
02
Source
Saarthva identifies suitable vendors and sourcing options.
03
Compare
Commercials, lead time and relevant quality parameters are compared.
04
Approve
Client confirms the preferred option.
05
Order & Deliver
Vendor coordination, dispatch tracking and delivery follow-up.
06
Close & Report
Delivery acknowledgement, documentation and monthly reporting where applicable.
Consolidate
Fragmented vendors become one accountable relationship and one consolidated view.
Optimise
Comparative quotations and agreed rates bring commercial discipline to recurring spend.
Govern
Structured reviews, escalation paths and vendor scorecards keep performance honest.
MONTHLY PROCUREMENT MIS
Visibility without another software implementation.
Saarthva can provide a structured monthly procurement view while the business is still small enough to stay human and flexible.
SAMPLE REPORTING VIEW — ILLUSTRATIVE FORMAT, NOT LIVE DATA
Spend by Category
Spend by Location
Vendor-wise Spend
Orders Open / Closed
12
Open
87
Closed
Delivery Status
Delivered
In transit
Ordered
Savings Opportunities
- Consolidate pantry vendors
- Move stationery to rate contract
- Renegotiate housekeeping chemicals
Recurring Requirements
- PantryMonthly
- HousekeepingFortnightly
- StationeryMonthly
Vendor Performance
PROCUREMENT + OPERATIONS
One Partner. From Sourcing to Execution.
Many businesses manage procurement and operations separately. Saarthva can connect the two — sourcing the product or vendor, coordinating delivery and then helping ensure the requirement is implemented and managed consistently.
ASK SAARTHVA
Ready to hand over procurement? Talk to a Saarthi.
Start with one category or one location — and expand only when we prove value.
Target response within 4 business hours during business hours.